Job Description

Office Administrator Job Duties:

Communicates with relevant agencies to produce travel itineraries for business directors and employee events
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
Manages correspondence by answering emails and sorting mail
Assists in planning and arranging events, including organising catering
Handles expenses and billing cycles
Manages reception area and looks after visitors
Answers phone calls and transfers them as necessary
Drafts, formats, and prints relevant documents
Maintains stock lists and orders office supplies as needed
Manages staff expense requests
Interacts with directors and carries out their requests
Creates agendas and takes meeting notes
Assists in purchase orders and invoicing
Maintains accurate records for employee holiday requests
Manages outgoing post and records data on special deliveries
Photocopies and files appropriate documents as needed
Attends workshops and conferences when requested
May take care of website functions and social media profiles

Office Administrator Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask