Recruitment Workflow Automation Tools That Makes Your Life Easy!

Every year in India, 9 crore people take up a new job. Recruitment is not as easy as it seems. But with recruitment workflow automation, it can be.

People say that recruitment is like sales. Well, it isn’t. In fact, it’s a more entrepreneurial job than most of the other jobs. It takes a lot of hard work with non-stop energy and well-equipped communication skills.

You have to constantly think outside the box on how to find, attract and convert the right candidates. With the help of a recruitment automation system, you can develop an effective hiring process that is key to the smooth operation of your organization.

It becomes very overwhelming for the recruiter to manage the entire recruitment process manually. Human resource software is designed to help employees and management to perform at their full potential. They are made to ensure that recruiting is quick and efficient. These tools for automation in recruitment not just make the work of a recruiter easy but also provide a great experience to candidates and attract industry talent.

Some of the tools used by the HRs to automate their different tasks are as follows:

Recruitment Workflow Automation Tools for Resume Sourcing

Jobs portals are the central source for data collection for the recruiters. Through the job portals, recruiters collect data and make the hiring. Some of the most used job portals are:


Indeed is the biggest source of external hires. It is one of the most used job portals with thousands of profiles already existing on the portal.


The latest in recruitment automation trends is Vasitum, an AI-powered career platform that aimes to bridge the gap between the recruiters and the candidates. It doesn’t provide sourcing but helps in networking with other candidates on the portal. This platform is one of the eye-catching platforms of recent times.

Register on Vasitum and start hiring | Vasitum Blog

Recruitment Automation Apps for Testing and Assessment

Companies use pre-hiring assessments to test the knowledge of the candidate before calling him/her for the interview, to make this task easier there are various tools used, such as:

Pymetrics Test

This tool is a bias-free algorithm to match candidates using neuroscience tests. This platform is one of the new platforms in the market. It has made its mark as a part of Unilever’s digital recruitment process (read new-gen recruitment workflow automation).

Self-Management Group

It is termed as one of the most science-based assessments with over 35 years of data. It is available in more than 40 languages, which is one of its strengths.

Recruitment Technology Automation

With the new era of technology, the HR industry is moving toward Artificial Intelligence and Machine Learning. This is driving the most significant value in the HR industry.

With highly available jobs there would be competing demands of resume and high recruiter headcounts, which is why AI and automation in recruitment are in demand.

Some AI-based platforms are:


It uses AI to screen and shortlist the candidates by analyzing rich candidate information. This then works within the existing ATS thus eliminating the need to learn new software.


It is powered with AI to improve and simplify both – recruiters’ and job seekers’ work, thus bridging the gap between them. Vasitum uses recruitment workflow automation which gives an automated screening of resumes. Not only that it sends automated follow-up and notification, but also collect the document and send reminder along with background verification.

Applicant Tracking System (ATS)

ATS is the biggest application tracking system that manages the recruitment and the hiring process including the job posting and application process. Recruitment automation apps like the ATS organizes and make searchable information about job seekers.

Some ATS based platforms are:

Oracle Taleo Cloud (formerly Taleo)

According to Datanyze, Taleo is acquired by Oracle which is a leading recruiting software in the ATS category with 23%.

Through its automated assistant, wants to improve the employee experience. It schedules meetings, transcribes calls, and creates departmental knowledge bases.

Recruitment Automation Trends in Video Interview

Video interview plays a vital role in today’s recruitment process. It is usually implemented as a  preliminary interview, where the final decision isn’t made until the later stages in the process.

Some of the most used platforms are as follows:

Spark Hire

This is a popular video interviewing software with thousands of customers. This, in turn, gives the recruitment workflow automation feature of live interviews, one-way interviews, etc. which makes the work of both HR and candidates easier.


This software offers features such as mobile and online interviewing, white-level employer branding, and multiple language support with quick customer service. Some of its customers are Adidas and Heineken.

Therefore, the above-mentioned software help resolves a lot of problems associated with the HR process from the talent hunt to the final recruitment stage. The discussed recruitment automation system and software not only help in cost savings but also helps in hiring the best industry talent.

Editor’s Note: Originally published June 3, 2019, 4:07 PM, updated 9 April 2021.


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